Exhibitor Information & Kit
The list of Official Contractors (companies Rubber Division, ACS has carefully selected and contracted with as a provider for specific services) for our Expo can be found in the Exhibitor Kit. We do not endorse using other companies outside of those listed in the kit. This includes outside companies offering hotel rooms, listings in show directories, internet, audio visual equipment, as well as standard items for your exhibit space. Also, note that it is against Rubber Division, ACS policy to provide attendee information to anyone. If you are approached by someone stating they can sell you a list of past IEC attendees, it is fraudulent.
Exhibitor Service Center
Click here to log in.
The Exhibitor Service Center provides access to everything Exhibitor focused - important deadlines and checklists, access to the Exhibitor Service Kit, make exhibit space payments as well as the opportunity to update your company’s information as much and as often as you would like to company contacts, company directory information for online marketing as well as the printed Show Guide distributed at the International Elastomer Conference. You will be required to log in to access this information. All official contracted service elements of the Expo are encompassed in the Exhibitor Service Center: service order forms, exhibitor registration, hotel reservation information, facility services, shipping and sponsorship and marketing opportunities.
Exhibitor Service Kit – available in the Exhibitor Service Center
The Exhibitor’s Service Kit is intended to provide, in one convenient package, all the information your company will need to exhibit at the International Rubber Expo. All official contracted service options are encompassed in this kit: order forms for complimentary booth packages, custom booth design options, additional furniture options, carpet, lead retrieval, utilities (electric, internet, plumbing, compressed air), shipping, labor, third party/exhibit appointed contractor instructions, audio visual, catering and security.
Advance orders will be ready and waiting for your arrival. Be sure to take advantage of the advance order discounts offered on many of the services. Orders for many items that are placed on the floor during move in are more costly, and a delivery time for these items cannot be guaranteed. We encourage you to review the Exhibitor Service Kit carefully.
To be included in the on-site Show Guide (printed program at conference/expo), exhibit spaces must be reserved, paid in full and Print Company Description (100 words) completed by September 10, 2018.
- Tuesday, October 9: 10:00 a.m. - 5:00 p.m.
- Wednesday, October 10: 10:00 a.m. - 5:00 p.m.
- Thursday, October 11: 10:00 a.m. - 2:00 p.m.
- Targeted - Scheduled, Contact Shepard Exposition Services 404-720-8600
- Monday, October 8: 8:00 a.m. - 6:00 p.m.
- Thursday, October 11: 2:00 p.m. - 8:00 p.m.
- Friday, October 12: 7:00 a.m. - 8:00 p.m.
You MUST register your booth staff by October 7th or pay
$60 per person on-site!
Staff Registration Info
Yes and they can be ordered via the Exhibitor Service Kit. This year’s rental includes your exhibit space. You are required to provide carpet and any additional furnishings for your exhibit space.
Visit the Exhibitor Services Center to access the kit. The Exhibitor Service Kit includes important information on registration; hotel and travel accommodations; promotional and sponsorship opportunities; service contractors; and information on shipping, booth furnishings, and labor. Exhibitors should take a few minutes to read through their Service Kit and note important deadlines. In many cases, these deadlines can help exhibitors save money!
Exhibitor Services Kit logins were emailed to contracted exhibitors. You will use your login to access your online booth services, registration, hotel information and more. Please keep your login safe.
As an exhibitor at the expo, your company will be listed in the official Show Guide. Company information in this listing will be pulled from the information you submitted when you secured your exhibit space online and entered your company information. Information must be entered by September 10th in order to be included in the Show Guide, Show Dailies and the app.
See the Exhibitor Service Kit for information.
Yes, an exhibitor may set up their own booth. Please refer to the Exhibitor Service Kit.
Exhibitors should first check the Expo Rules and Regulations found in the Exhibitor Service Kit.
Our decorator has the responsibility of receiving and handling all exhibit materials and empty crates. Shipping order forms are available in the Exhibitor Service Kit. Regardless of which shipping method you use, all freight and bills of lading must be clearly marked with your designated freight move-in date.
Procedures for using an EAC (a contractor other than the designated “official contractors”) will be available in the Exhibitor Service Kit.
Exhibitors are required to request permission by September 12, 2018. Please use the EAC Work Authorization Form to request the use of an EAC. Exhibitors may not appoint contractors for such services as drayage (freight handling), electrical, plumbing, telephone, booth security, booth cleaning, or food services. Approved EACs will be required to pick up their labor pass on site. No one will be allowed on the exhibit floor without proper identification.
Contract rules prohibit early dismantling of your display. Any exhibitor who dismantles its exhibit prior to the published conclusion of the expo on the last day may be suspended from exhibiting at the International Rubber Expo and the International Rubber Expo & Advanced Materials In Healthcare Expos for at least one year. A Dismantling Bulletin will be distributed to all exhibitors at the show site outlining the move-out procedures.
Important Note: An outbound bill of lading must be completed and turned in to the decorator freight desk.
Aisle carpet will be removed and the return of empties will occur at the close of the show. Keeping the aisles clear of debris will help expedite this process, and prevent trip hazards. Please pull those parts of your displays you can easily handle and are closest to the aisles further into your booth space to help protect them. All empties will be returned within 1-2 hours after the close of show,