October 20-22, 2020 Knoxville, TN
Brought to you by: Rubber Division | American Chemical Society
October 20-22, 2020 Knoxville, TN

Exhibitor Information & Kit

*Rubber Division, ACS is continuing to monitor developments related to the coronavirus disease (COVID-19) outbreak and potential impact on the International Elastomer Conference. At present, we are planning for IEC to take place as scheduled. Any changes to this status will be communicated immediately to all exhibitors and registered meeting attendees. 

Important Information

The list of Official Contractors (companies Rubber Division, ACS has carefully selected and contracted with as a provider for specific services) for our Expo can be found in the Exhibitor Kit. We do not endorse using other companies outside of those listed in the kit. This includes outside companies offering hotel rooms, listings in show directories, internet, audio visual equipment, as well as standard items for your exhibit space. Also, note that it is against Rubber Division, ACS policy to provide attendee information to anyone. If you are approached by someone stating they can sell you a list of IEC attendees, it is fraudulent. 

Exhibitor Service Center

Click here to access the Exhibitor Service Center.

The Exhibitor Service Center provides access to everything Exhibitor focused - important deadlines and checklists, link to the Exhibitor Service Kit, make exhibit space payments as well as the opportunity to update your company’s information as much and as often as you would like to company contacts, company directory information for online marketing as well as the printed Show Guide distributed at the International Elastomer Conference. You will be required to log in to access this information. All official contracted service elements of the Expo are encompassed in the Exhibitor Service Center: service order forms, exhibitor registration, hotel reservation information, facility services, shipping and sponsorship and marketing opportunities.

Exhibitor Service Kit 

A link to the Exhibitor Service Kit will be posted here at a later date.

The Exhibitor’s Service Kit is intended to provide, in one convenient package, all the information your company will need to exhibit at the International Elastomer Conference. All official contracted service options are encompassed in this kit: exhibitor checklist, important deadlines, order forms for complimentary booth packages, custom booth design options, additional furniture options, carpet, lead retrieval, utilities (electric, internet, plumbing, compressed air), rigging, shipping, labor, third party/exhibit appointed contractor instructions, audio visual, catering and security. You will be required to log in to access this information. Your login information is your email address, click “forgot your password”.

Advance orders will be ready and waiting for your arrival. Be sure to take advantage of the advance order discounts offered on many of the services. Orders for many items that are placed on the floor during move in are more costly, and a delivery time for these items cannot be guaranteed. We encourage you to review the Exhibitor Service Kit carefully. A link to the Exhibitor Service Kit can be found in the Exhibitor Service Center.

To be included in the on-site Show Guide (printed program at conference/expo), exhibit spaces must be reserved, paid in full and Print Company Description (100 words) completed by September 15, 2020.


Expo Hours

  • Tuesday, October 20: 10:00 a.m. - 5:00 p.m.
  • Wednesday, October 21: 10:00 a.m. - 5:00 p.m.
  • Thursday, October 22: 10:00 a.m. - 2:00 p.m.

Move-In Hours

  • Targeted - Scheduled, Contact Shepard Exposition Services 317-677-1235
  • Monday, October 19: 8:00 a.m. - 6:00 p.m.

Move-Out Hours

  • Thursday, October 22: 3:00 p.m. - 8:00 p.m.
  • Friday, October 23: 7:00 a.m. - 6:30 p.m.

You MUST register your booth staff by October 7th or pay
$60 per person on-site!

Staff Registration Info

Exhibitors FAQs

Do I need to order items for my booth (i.e., carpet, electrical, furniture)?

Yes and they can be ordered via the Exhibitor Service Kit. Furnishings are at the exhibitor's expense and must be ordered. See Exhibitor Checklist and Deadlines in the Exhibitor Service Kit for order by date. You are required to provide carpet and any additional furnishings for your exhibit space.

When will I receive my Exhibitor Service Kit, and what does it include?

Visit the Exhibitor Services Center to access the kit. The Exhibitor Service Kit includes important information on registration; hotel and travel accommodations; sponsorship and marketing opportunities; service contractors; and information on shipping, booth furnishings, and labor. Exhibitors should take a few minutes to read through their Service Kit and note important deadlines and exhibitor checklist. In many cases, these deadlines can help exhibitors save money!

How to get your Exhibitor Service Kit Login?

Exhibitor Services Kit logins were emailed to contracted exhibitors. You will use your login to access your online booth services, registration, hotel information and more. Please keep your login safe. 

What is a show guide listing, and how do I make sure my company is listed properly?

As an exhibitor at the expo, your company will be listed in the official Show Guide. Company information in this listing will be pulled from the information you submitted when you secured your exhibit space online and entered your company information. Information must be entered by September 15th in order to be included in the Show Guide, Show Dailies and the app.

Can I use my own dolly/hand truck and move my stuff into my booth?

Local 407 teamsters has jurisdiction over all unloading and reloading of materials and the operation of all material handling equipment – this includes all dollies and hand trucks. Exhibitors may hand carry or use their own 2-wheel dollies to move materials in and out of the exhibition center. No 4-wheel or other dollies, carts, etc. are permitted inside the building. Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner’s expense.

See the Exhibitor Service Kit (the Labor Jurisdictions page) for this information.

Can I set up my own booth?

An exhibitor may set up their own booth. Local unions claim jurisdiction for the installation, dismantling, and first cleaning of prefabricated exhibits and displays. However, exhibitors may set up their own exhibit display if it is 100 square feet and under and two people can accomplish the task within an hour. Exhibitor employees are defined as those having been on the payroll for a minimum of 60 days prior to the event; otherwise, booth set up/dismantling must be performed by the local union. Exhibitors are permitted to use tools. However, an exhibitor may not use power operated equipment unless union labor is ordered.

See the Exhibitor Service Kit (the Labor Jurisdictions page) for this information.

How do I find out if my booth meets all regulations?

Exhibitors should first check the Expo Rules and Regulations found in the Exhibitor Service Kit.

Where do I ship my booth materials?

Our decorator has the responsibility of receiving and handling all exhibit materials and empty crates. Shipping order forms are available in the Exhibitor Service Kit. Regardless of which shipping method you use, all freight and bills of lading must be clearly marked with your designated freight move-in date.

How do I use an Exhibitor Appointed Contractor (EAC)?

Procedures for using an EAC (a contractor other than the designated “official contractors”) will be available in the Exhibitor Service Kit.

Exhibitors are required to request permission by September 10, 2019. Please use the EAC Work Authorization Form to request the use of an EAC. Note, a certificate of insurance must be provided. Exhibitors may not appoint contractors for such services as drayage (freight handling), electrical, plumbing, telephone, booth security, booth cleaning, or food services. Approved EACs will be required to pick up their labor pass on-site. No one will be allowed on the exhibit floor without proper identification.

When can we break down our booth?

You may begin to break down your booth no earlier than 2pm on Thursday, October 22. Contract rules prohibit early dismantling of your display. Any exhibitor who dismantles its exhibit prior to the published conclusion of the expo on the last day may be suspended from exhibiting at our Expo for at least one year. A Dismantling Bulletin will be distributed to all exhibitors at the show site outlining the move-out procedures.

Important Note: An outbound bill of lading must be completed and turned in to the decorator freight desk.

How long will it take for empties (cases, boxes, and crates) to be returned to the booth?

Aisle carpet will be removed and the return of empties will occur at the close of the show. Keeping the aisles clear of debris will help expedite this process, and prevent trip hazards. Please pull those parts of your displays you can easily handle and are closest to the aisles further into your booth space to help protect them. All empties will be returned within 1-2 hours after the close of show, 

Exhibitor Resources

IEC Logo

IEC Logo

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IEC Logo

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