October 9-12, 2017 Huntington Convention Center
Brought to you by: Rubber Division | American Chemical Society
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October 9-12, 2017 Huntington Convention Center

Exhibitor Information & Kit

The Exhibitor Kit is located within the Exhibitor Service Center - Exhibitor Checklist tab.

Click here to access the Exhibitor Service Center.

The Exhibitor’s Service Kit is intended to provide, in one convenient package, all the information your company will need to know for its role in the International Rubber Expo. All elements of the Expo are encompassed in this kit: service order forms, exhibitor registration, hotel reservation information, facility services and shipping.

Advance orders are ready and waiting for your arrival. Be sure to take advantage of the advance order discounts offered on many of the services. Orders for many items that are placed on the floor during move in are more costly, and a delivery time for these items cannot be guaranteed. We encourage you to review the Exhibitor Service Kit carefully. 

To be included in the on-site Show Guide (printed program at conference/expo), exhibit spaces must be reserved, paid in full and Print Company Description (100 words) completed by September 13, 2017.

Schedule

Expo Hours

  • Tuesday, October 10: 10:00 a.m. - 5:00 p.m.
  • Wednesday, October 11: 10:00 a.m. - 5:00 p.m.
  • Thursday, October 12: 10:00 a.m. - 3:00 p.m.

Move-In Hours

  • Targeted - Scheduled, Contact Shepard Exposition Services 404-720-8600
  • Monday, October 9: 8:00 a.m. - 6:00 p.m.

Move-Out Hours

  • Thursday, October 12: 3:00 p.m. - 8:00 p.m.
  • Friday, October 13: 7:00 a.m. - 8:00 p.m.
     

You MUST register your booth staff by October 7th or pay
$60 per person on-site!

Staff Registration Info
 

Exhibitors FAQs

Do I need to order items for my booth (i.e., carpet, electrical, furniture)?

Yes and they can be ordered via the Exhibitor Service Kit. This year’s rental includes your exhibit space. You are required to provide carpet and any additional furnishings for your exhibit space.

When will I receive my Exhibitor Service Kit, and what does it include?

Visit the Exhibitor Services Center to access the kit. The Exhibitor Service Kit includes important information on registration; hotel and travel accommodations; promotional and sponsorship opportunities; service contractors; and information on shipping, booth furnishings, and labor. Exhibitors should take a few minutes to read through their Service Kit and note important deadlines. In many cases, these deadlines can help exhibitors save money!

How to get your Exhibitor Service Kit Login?

Exhibitor Services Kit logins were emailed to contracted exhibitors. You will use your login to access your online booth services, registration, hotel information and more. Please keep your login safe. 

What is a show guide listing, and how do I make sure my company is listed properly?

As an exhibitor at the expo, your company will be listed in the official Show Guide. Company information in this listing will be pulled from the information you submitted when you secured your exhibit space online and entered your company information. Information must be entered by September 13th in order to be included in the Show Guide, Show Dailies and the app.

Can I use my own dolly/hand truck and move my stuff into my booth?

See the Exhibitor Service Kit for information.

Can I set up my own booth?

Yes, an exhibitor may set up their own booth. Please refer to the Exhibitor Service Kit.

How do I find out if my booth meets all regulations?

Exhibitors should first check the Expo Rules and Regulations found in the Exhibitor Service Kit.

Where do I ship my booth materials?

Our decorator has the responsibility of receiving and handling all exhibit materials and empty crates. Shipping order forms are available in the Exhibitor Service Kit. Regardless of which shipping method you use, all freight and bills of lading must be clearly marked with your designated freight move-in date.

How do I use an Exhibitor Appointed Contractor (EAC)?

Procedures for using an EAC (a contractor other than the designated “official contractors”) will be available in the Exhibitor Service Kit.

Exhibitors are required to request permission by September 12, 2017. Please use the EAC Work Authorization Form to request the use of an EAC. Exhibitors may not appoint contractors for such services as drayage (freight handling), electrical, plumbing, telephone, booth security, booth cleaning, or food services. Approved EACs will be required to pick up their labor pass on site. No one will be allowed on the exhibit floor without proper identification.

When can we break down our booth?

Contract rules prohibit early dismantling of your display. Any exhibitor who dismantles its exhibit prior to the published conclusion of the expo on the last day may be suspended from exhibiting at the International Rubber Expo and the International Rubber Expo & Advanced Materials In Healthcare Expos for at least one year. A Dismantling Bulletin will be distributed to all exhibitors at the show site outlining the move-out procedures.

Important Note: An outbound bill of lading must be completed and turned in to the decorator freight desk.

How long will it take for empties (cases, boxes, and crates) to be returned to the booth?

Aisle carpet will be removed and the return of empties will occur at the close of the show. Keeping the aisles clear of debris will help expedite this process, and prevent trip hazards. Please pull those parts of your displays you can easily handle and are closest to the aisles further into your booth space to help protect them. All empties will be returned within 1-2 hours after the close of show, 

Exhibitor Resources

Expo Logo

Expo Logo

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IEC Logo

IEC Logo

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IEC Logo

Email Signature Graphic

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